Ruminations on tech, the digital media, and some golf thrown in for good measure.

Posts Tagged ‘gtd

How Turbo Gets Things Done

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This is a screenshot from Turbo's implementation of "GTD" software, Thinking Rock, which is based out of Australia.  Thinking Rock, in combination with GTD cloud-based app Todoist, along with Google's Gmail and Calendar, helps Turbo keep most of his project and to do balls in the air.

This is a screenshot from Turbo’s implementation of “GTD” software, Thinking Rock, which is based out of Australia. Thinking Rock, in combination with GTD cloud-based app Todoist, along with Google’s Gmail and Calendar, helps Turbo keep most of his project and to do balls in the air.

This blog post is coming hot off the Mac simple word processing app, WriteRoom, NOT my recently rediscovered Royal manual typewriter.

I decided this blog post would just have to go down burning some carbon.

I wanted to continue my theme of “getting s— done” by writing a little bit about my own approach to putting David Allen’s “Getting Things Done” methodology into actual practice, both by elaborating a little about my own approach and mentioning the tools I use.

Over the past couple of years, I’ve been a faithful subscriber to the cloud-based taskmaster, “Remember the Milk.”

Though I can absolutely recommend RTM, I’m making some changes for 2013, and have done a little migrating.

My primary replacement tool(s) are a combination of the following:

1) Gmail

2) Todoist

3) Thinking Rock

Allow me to explain.

Nothing beats tying (most) everything back to the cloud, and Gmail’s calendar feature is as good as they come for “remembering” specific tasks (via their “Reminder” function, tied to the Google calendar).

But in the spirit of exploration, I moved from RTM to Todoist (purchasing a year-long subscription for about $30 U.S.) because I liked the simple project structure and user interface (and, the fact that they support just about every computing and mobile device I have!).

And, because I can tie it to my Gmail inbox and calendar, I get daily emails reminding me of what my latest “to do’s” are.

But, with all that said, I still didn’t feel Todoist had the GTD structure I was looking for, especially when it came to breaking down individual projects/tasks.

So, I’ve revived my use of “Thinking Rock,” software from an Australian software provider, as it provides a much more structured interface and database for GTD management, IMHO.

Though I’ve not yet paid for the “full” version ($39 for a license that covers all future upgrades and support), I suspect it’s only a matter of time.

You can see a screenshot from my current “project” list in the embedded graphic above.

I like ThinkingRock’s literal embrace of the GTD approach, and find that when it comes time to really spending time to sit and break down tasks for a project or future actions, it provides the kind of easy-to-input-and-use interface I was looking for.

You can read some of the reviews here, so apparently I’m not the only one of this opinion.

So how do I make them all work together?

It’s actually pretty simple.  Whenever I have a new project or action, I use the “Collect Thoughts” feature in Thinking Rock to start the input.

Then, in the project view, as I start to determine specific actions, when I have one with a specific date attached, I input that into Todoist (a minor bit of duplication that I don’t mind), which is then tied to a specific date.

That way, whenever the due date is up, I’m reminded on either that day, or, if I planned ahead giving myself a buffer, in advance of the final due date.

I generally know which actions need to have reminders on the actual due date versus those that have need for a buffer, and this way, I get automated emails from Todoist each and every morning listing the outstanding “to do’s.”

I also sometimes use Google Calendar to have reminders sent for very specific time-gated concerns (doctor’s appointments, concerts, lunch with friends, etc.).

Mind you, this combination is a recent phenomenon, but so far, it’s working well for me.  So long as I keep up my daily and weekly reviews (which are instrumental to a successful GTD strategy), I have a feeling I could be well on my way to a very productive 2013!

Just Checkin’ In

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I survived Lotusphere 2011.

And SuperBowl 45.

And the horrific lineup of this year’s SuperBowl ads.

I would normally have chimed in yesterday with my witty two cents worth about the ads, but the only one that seemed to have even any motivating, selling power was the Eminem “Detroit’s Back” commercial, which I thought while watching was a full minute but turned out to be two.

Meanwhile, I’m back in Austin where we had our once-in-a-decade snowstorm last Friday.

Today, I spent much of the day at the TechTarget Online ROI Summit roadshow, learning about the latest and greatest in content syndication, e-nurturing, lead management, and yes, even social media and communities.

If you’re in Paris and/or London or will be there on April 14 or 12 respectively, then prepare to check it out firsthand (particularly helpful for you IT marketers out there).

Me, well, after Lotusphere, I’m knee deep in email and catchup.  I’ll hope to catch up with you all again very soon.

Written by turbotodd

February 8, 2011 at 9:57 pm

Posted in lotus

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Traffic Patterns

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TechCrunch posted about the Twitter/Facebook horse race, which seems to me isn’t much of one these days.

In terms of activity, Twitter is staring into Facebook’s rearview mirror.

The September comScore data revealed that Facebook had grown by over 3M unique visitors in September, as Twitter flatlined.

The gap between the two is now 75M uniques (in the U.S.), although TechCrunch does acknowledge many folks (including me) use Twitter clients, so perhaps those numbers aren’t an exact reflection of the usage.

So perhaps they should be counting calls to the API instead?

Me, I’ve noticed a dwindling in my own Twitter behavior.  I use it mainly to highlight my blog posts, and when I travel.

I roam, therefore I Tweet.

But I’ve not been traveling much of late, and I’m too damned busy to sit around and Tweet all day when I’m stuck in front of the computer on the home front.

So instead, I use TweetDeck more now as a monitoring tool to keep an eye on what others are saying/posting…but even then, the firehose is now too voluminous to consume it all.

Which leads back to a post I wrote a couple of years ago (if I can find it, I’ll come back and add a link to it) about the need for metafilters in the information overload age.

As for Facebook, I find it’s a much better tool for staying in touch with people on a personal basis, so I’m probably spending more time there using it as a basic communications tools, and saving my Tweets for more work related matters.

Although because I have the Facebook Twitter update on, all my work related posts get face to Facebook.

C’est la vie.

Now, if you’ll excuse me, I have to get back to all that work I was talking about earlier.

It’s fall plan time, a special kind of hell around these parts.

Written by turbotodd

October 14, 2009 at 5:21 pm

Posted in social media

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